Do you thrive on data accuracy and having meticulous records? Do you dream of process improvement and exceeding expectations? Do you have a passion for helping others and solving problems? Then we have a job for you!
As D Magazine’s Data Entry Specialist, you will work with our editorial, audience development, and sales teams to help coordinate, update, and manage our online directories and production pages for our Medical Directory and professional Best programs (Best Dentists, Best Lawyers, Best Doctors and Pediatric Specialists and more). As a vital member of our team, you will be tasked with receiving, processing, editing, and uploading or exporting records from multiple platforms across multiple departments.
You’ll know you’re the right person for this job if you are:
-Extremely organized and detail-oriented, to an almost (or actual) obsessive extent
-Able to multitask and juggle multiple programs and deadlines with urgency and conscientiousness
-Able to work both independently and with multiple departments
-Able to learn quickly and willing to learn new systems
-Good with people, even when they occasionally get fussy
-Must be okay with sitting in front of a computer for several hours at a time
-So proficient in Excel that you’re the Excel go-to person for all the other Excel people (VLookup and Pivot Tables is a must)
-Must be able to identify and prioritize important pieces of data during data processing
-Experienced with WordPress (or a similar content management platform)
-Experience with Gravity Forms plugin is a plus
-Experienced with HubSpot (or a similar customer relationship management system) is a plus
Tasks
-Manage the back-end of all production pages to maintain editorial and Brand standards.
-Manage the back-end of all section pages and online directory listings, including adding and editing new listings on request
-Import and export directory data for the sales and editorial teams, plus configuring data in an understandable and readable manner
-Import and export nomination/voting data for the sales and editorial teams, plus configuring data in an understandable and readable manner based on editorial requests and needs
-Importing Best winners into the online directory and tagging properly and on time per the Best programs calendar
-Update directory listings upon receiving returned mail to indicate “bad address”
-Consistently monitoring directory for breaks, errors, inefficiencies, and reporting out to Development team
ROLE OBJECTIVE:
The entry level position is responsible for supporting D Home/D Weddings sales reps/sales department in order to me meet or exceed their revenue goals. This position is key to helping two senior account managers and the advertising director meet and exceed their budget goals across print, digital, and events. Great opportunity to learn advertising sales while working with the best in the business.
Job Characteristics:
Each day different from the next; especially in personal interactions
Fast-paced environment
Multiple projects going simultaneously
Very socially-focused; requires “how can I help you?” attitude with intense attention to detail at the same time
Lots of attention spent on building and maintaining relationships, especially where helping, not pressuring, others fosters the relationship
Adherence to established guidelines and procedures is important
Open, owing communication is important
Position requires working with and through others, especially in a helping role
There is a need for a persuasive, “selling” (rather than “telling”) communication style
Team environment: must be willing to jump in and roll up his/her sleeves to help out when necessary
Strong,friendly follow-up necessary on tasks delegated to ensure proper results
Job Functions:
Cold call, email and mail prospective advertisers from generated client lists at ad reps’ direction
Work alongside salespeople to expand & maintain client relationships, as well as develop creative advertising campaigns to help potential or existing clients achieve their business objectives in print, online, or through various sponsorship opportunities.
Support sales team, marketing, and events producer by gathering all event sponsorship assets, managing registration, and aiding producer at D CEO events (30+ a year, evenings)
Meeting prep: proposal generation, price quotes, assembling media kits
Assist ad reps on sales calls, manage sales calendar, keep things organized and detailed
Help gather artwork, digital assets, and approvals from clients, with firm deadlines
Contract fulfillment, payment processing, and CRM database management
Collect art and copy for special sections and advertorial projects
Generate and pull reports from CRM to help sales team and management with insights
Event Networking
Attend and provide support to brand and marketing teams in executing events. Expected to assist event producer at all D Home/D Wedding events, including day-of set up.
QUALIFICATIONS:
Proficiency in Powerpoint, Excel, Outlook
Associate’s or Bachelor’s Degree
1+ year of experience in client support role, sales, or agency
To be considered for this position, please email your resume to [email protected] with D Home/D Weddings Client Service Manager in the subject line. Looking to fill position immediately.